Conference Policies


The Emerald Conference Terms and Conditions

  1. Attendee grants Emerald the right to use Attendee’s name, image and likeness, including but not limited to any photographs or video taken of you at the show, for marketing purposes.
  2. ATTENTION: Exhibitors and Sponsors at The Emerald Conference may utilize badge scanning in order to follow up with you after the show. Please be aware that by permitting an exhibitor/sponsor to scan your badge, your contact information including address, email, phone & fax will be shared with the exhibitor/sponsor, and The Emerald Conference will no longer be in control of how your information is used. Questions or concerns? Email
  3. Emerald reserves the right to accept, reject or prohibit registration for or attendance at its events at any time for any reason.
  4. Attendee expressly assumes, and releases Emerald and any affiliates from, all risks, claims, damages, losses, costs and expenses, whether or not reasonably foreseeable, associated with, resulting from or arising in connection with Attendee’s participation, presence or sampling of any products at the Event, including, without limitation, all risks of harm, damage, illness (including viruses or illness from any communicable disease or from any sampled products) or injury (including death) to or related to Attendee and his or her person or property.
  5. Attendee expressly agrees to fully comply with applicable CDC, state and local health official guidelines relating to all current health and safety measures and protocols (including those related to COVID, if any) required by Emerald and the venue for attendance at The Emerald Conference. Emerald reserves the right to remove any attendee from the event for failure to adhere to any such health and safety measures or other protocols for attendance at the event.
  6. By agreeing to these Terms and Conditions, you confirm that you have reviewed and agree to the Emerald Privacy Policy. The Emerald Conference is an affiliated brand of Emerald X LLC. Emerald and our affiliates would like to keep you informed about related events and services. Information on Emerald’s privacy practices is provided in our privacy policy. We may also share your information with our sponsors, exhibitors and event partners, who may also send you information about their products and services. If you do not wish to receive such information, please visit our website for more information on your privacy choices.
  7. Any and all ticket sales are final and non-refundable.  This includes all tickets and passes of any kind, without exception. Promo codes are not valid for prior purchases.


  • Show Management may capture Show Attendee’s image on video or in photos. Show Management shall have the right in perpetuity to use Show Attendee’s name, image, and likeness in connection with the Show. Show Management is permitted, although not obligated, to include Badge/Personal Login Recipient’s name as a credit in connection with the image.
  • Show Attendee hereby grants Show Management and Show Management’s assigns, licensees, and successors the right to use candid group photos or videos without securing additional permission.
  • Show Attendee releases Show Management and Show Management’s assigns, licensees, and successors from any claims that may arise regarding the use of my image, including any claims of defamation, invasion of privacy, or infringement of moral rights, rights of publicity, or copyright.
  • Photography and videography during any speaker session is prohibited unless the photographer or videographer is a member of the media and has the appropriate Show Credentials. Digitally copying, downloading, re-producing, or recording any Show content, including any speaker session, is prohibited.

Digital Event Code of Conduct

  • Show Attendees will maintain a safe digital event environment by being respectful to all Show Attendees.
  • Discriminatory, offensive, threatening, or harassing behavior or language is strictly prohibited. Offensive and/or threatening comments regarding race, sexual orientation, gender identity, religion, age, and disability will not be tolerated and are grounds for removal.
  • Any non-sponsor or non-exhibitor related sales pitches, “suit-casing” or related activity within the online platform is prohibited. Any unapproved sales communication is subject to removal.
  • Any improper remarks, advancements and/or stalking of fellow Show Attendees is prohibited.
  • Nudity is prohibited.
  • Show Management reserves the right to remove any communication from the platform that is deemed offensive, threatening, or in violation of conference policies.
  • Any Show Attendee who violates this Digital Event Code of Conduct will immediately have their access revoked without possibility of a refund.
  • If you witness or are the subject of harassment or inappropriate behavior, please contact Customer Service at


Last updated: February 1, 2024